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Village Council Minutes
Note: These minutes are unofficial until approved by Village Council Council Meeting August 12, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Hoffman, Kuck and Stienecker. Schwartz was excused with a motion by Stienecker, seconded by Meyer. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Jerry McClannan representing Mote & Associates and Angie Weaver representing The Evening Leader. Minutes from the July 22 meeting were approved with a motion by Hoffman, seconded by Kuck. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
First reading RESOLUTION 2008-8-28 authorizing change order # 2 for the Franklin / Monroe Streets Project in the amount of approximately $17,000 for various field changes including an additional fire hydrant. The exact amount to be determined at the second reading. Motion by Kuck, seconded by Stienecker. Five ayes. Village Administrator York announced the only bid for the Klee Avenue / White Mountain Drive Project as follows:
RESOLUTION 2008-8-29 accepting the bid of Freisthler Paving Inc. as the lowest and only bidder. The project will be paid from the Permissive Tax and Income Tax Funds. Motion by Meyer, seconded by Stienecker. Five ayes. Jerry McClannan representing Mote & Associates made a donation of $500 for the Lockkeepers House Project to the New Bremen Historic Association. This money will be part of the 20% grant match. Hoffman made a motion to enter into Executive Session at 7:10 p.m. to discuss land acquisition. Second by Kuck. Five ayes. Council came out of Executive Session at 8:05 p.m. No action was taken. Adjournment followed with a motion by Kuck, seconded by Hoffman. Five ayes. Diane Gast, Fiscal Officer Council Meeting July 22, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Jessie Kent, Angie Weaver representing The Evening Leader, Margie Wuebker representing The Daily Standard and Cathy Schreima representing The Sidney Daily News . Minutes from the July 8 meeting were approved with the follow change: Page 2, line 4 - change 5:50 to 5:30. Motion by Schwartz, second by Burnell. All ayes. Stienecker made a motion to approve a total expenditure for the month of $742,737.05. Second by Meyer. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Kuck made a motion to suspend the rule. Second by Stienecker. All ayes. RESOLUTION 2008-7-27 authorizing the Village Administrator to seek bids for Klee Avenue resurfacing and an alternate bid for White Mountain Drive resurfacing. Mote estimates $250,000 for Klee and $50,000 for White Mountain for a total of $300,000. The completion date will be October 2008. Part of the cost will come from the Permissive Fund and the balance from the Income Tax Fund. Motion by Meyer, second by Schwartz. All ayes. Council discussed the operation for the proposed Lockkeepers House. Construction is slated to begin in July 2009 and it could open in 2010. The Southwestern Auglaize Chamber of Commerce and the Miami and Erie Canal Corridor Association will staff the building. Council suggested $800.00 per month rent with a yearly review adjustment. The Village will be responsible for utilities and maintenance. The building will not be open to public meetings or rented out. Only the parties involved can use the building. These include MECCA, Chamber, Historic Association and the Village of New Bremen. Schwartz made a motion to enter into Executive Session at 7:05 p.m. to discuss land acquisition. Second by Hoffman. All ayes. Council came out of Executive Session at 7:30 p.m. No action was taken. Adjournment followed with a motion by Meyer, seconded by Hoffman. All ayes. Diane Gast, Fiscal Officer Council Meeting July 8, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were BJ Bethel representing The Evening Leader, Margie Wuebker representing The Daily Standard and Cathy Schreima representing The Sidney Daily News . Minutes from the June 24 meeting were approved with a motion by Hoffman and seconded by Burnell. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Third reading ORDINANCE 2008-6-13 authorizing final assessments be levied for curbs, gutters and driveway approaches for the N. Franklin / E. Monroe Streets Improvements in the amount of $33,375.00. Motion by Kuck, seconded by Meyer. All ayes. Third reading ORDINANCE 2008-6-14 amending Ordinance 2006-7-19 by authorizing the library monthly rental adjustment to be reviewed yearly in the month of July. Motion by Kuck, seconded by Schwartz All ayes. Village Administrator York announced the bids for replacing the roof at the Municipal Center as follows:
RESOLUTION 2008-7-26 accepting all bids and awarding the bid to the lowest bidder E. Lee Construction with their bid of $64,235.00 to be paid from the Income Tax Fund. Motion by Kuck, seconded by Schwartz. All ayes. Council approved the appointment of Matthew Robert Wilker as a member of the New Bremen German Township Fire Dept. All ayes. Schwartz made a motion to adjourn at 6:55 p.m. Second by Hoffman. All ayes. Diane Gast, Fiscal Officer The Finance / Parks Committee met at 5:50 p.m. to discuss the Lockkeepers House and Chamber and MECCA. No action was taken. Council Meeting June 26, 2008 Roll call showed the following members present for the regular meeting held this date. Meyer, Schwartz, Hoffman, Kuck and Stienecker. Burnell was excused with a motion by Kuck, seconded by Schwartz. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Mark Manual, Karen Mauch, Jesse Kent, Jim Coons, Neal Brady, Brad Garman and BJ Bethel representing The Evening Leader . Minutes from the June 11 meeting were approved with a motion by Hoffman and seconded by Meyer. Five ayes. Stienecker made a motion to approve a total expenditure for the month of $743,885.26. Second by Meyer. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
Mark Manual informed Council that Crown Equipment will be closing the north end of the vacated alley behind Crown. Kuck made a motion to suspend the rule. Second by Stienecker. Five ayes. RESOLUTION 2008-6-24 authorizing Garmann-Miller as architects for the Lockkeeper's House at a cost not to exceed $50,000. Motion by Stienecker, seconded by Hoffman. Five ayes. Schwartz made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2008-6-15 accepting the ODOT grant through the Transportation Enhancement Program for the Lock One Tender House Welcome Center project and creating the Lockkeepers House Grant Fund for the grant and matching funds. Motion by Schwartz, seconded by Hoffman. Five ayes. Third reading RESOLUTION 2008-5-21 consenting to preliminary legislation authorizing the Ohio Department of Transportation to resurface the roadway on SR 66 from the junction of SR 119 to the New Bremen South Corporation Limit. This project is scheduled for Bid Letting in State Fiscal Year 2013. Motion by Meyer, seconded by Kuck. Five ayes. Second reading ORDINANCE 2008-6-13 authorizing preliminary assessments be levied for curbs, gutters and driveway approaches for the N. Franklin / E. Monroe Streets Improvements in the amount of $33,375.00. Motion by Kuck, seconded by Meyer. Five ayes. Second reading ORDINANCE 2008-6-14 amending Ordinance 2006-7-19 by authorizing the library monthly rental adjustment to be reviewed yearly in the month of July. Motion by Hoffman, seconded by Stienecker. Five ayes. Hoffman made a motion to suspend the rule. Second by Meyer. Five ayes. ORDINANCE 2008-6-16 appointing Dustin Weikert to full time Patrolman I, G-33 at $14.27 per hour and Daniel Speckman to Patrolman II Partime, G-35 at $12.32 per hour. Motion by Kuck, seconded by Meyer. Five ayes. Schwartz made a motion to suspend the rule. Second by Meyer. Five ayes. RESOLUTION 2008-6-25 authorizing a mileage reimbursement to summer intern Jesse Kent. Motion by Stienecker, seconded by Hoffman. Five ayes. Meyer made a motion to enter into Executive Session at 7:40 p.m. to discuss land acquisition. Second by Schwartz. Five ayes. Council came out of Executive Session at 8:10 p.m. and took no action. Adjournment followed. Diane Gast, Fiscal Officer Council Meeting June 11, 2008 Roll call showed the following members present for the regular meeting held this date at Lock One in honor of the 175 th Birthday of New Bremen. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Village Administrator York. Approximately 70-75 people attended the meeting. Visitors were Lloyd Laut (105 yrs. old), Mayor of New Bremen 1956-1961, Richard Wiedeman (90 yrs. old), Mayor of New Bremen 1972-1983, Margie Weubker representing The Daily Standard and Cathy Schreima representing The Sidney Daily News . Minutes from the May 27 meeting were approved with a motion by Hoffman and seconded by Burnell. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Second reading RESOLUTION 2008-5-21 consenting to preliminary legislation authorizing the Ohio Department of Transportation to resurface the roadway on SR 66 from the junction of SR 119 to the New Bremen South Corporation Limit. This project is scheduled for Bid Letting in State Fiscal Year 2013. Motion by Meyer, seconded by Schwartz. All ayes. First reading ORDINANCE 2008-6-13 authorizing preliminary assessments be levied for curbs, gutters and driveway approaches for the N. Franklin Street Project for an estimated amount of $35,060.50. Motion by Stienecker, seconded by Kuck. All ayes. First reading ORDINANCE 2008-6-14 amending Ordinance 2006-7-19 by authorizing the library monthly rental adjustment to be reviewed yearly in the month of July. Motion by Hoffman, seconded by Meyer. All ayes. Village Administrator York presented one bid for the sale of an old police car. The bid was from Grace in the amount of $258.00. York urged Council not to accept the bid because the car is worth more as scrap and it still runs. RESOLUTION 2008-6-23 did not pass. All nays. Mayor Pape's mayoral proclamation designates 2008 as New Bremen's quartoseptcentennial year and salutes early settlers of Bavarian and Hanoverian ancestry. Councilor Stienecker cited milestones from 1833 to the present and Tom Fledderjohann briefly told of the Canal life early on. The New Bremen Historic Association sold commemorative coins celebrating the 175 th Birthday of New Bremen. Adjournment followed at 7:03 p.m. with a motion by Schwartz, seconded by Burnell. All ayes. Diane Gast, Fiscal Officer Council Meeting May 27, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York. Visitors were Jesse Kent, BJ Bethel representing The Evening Leader, Margie Weubker representing The Daily Standard and Cathy Schreima representing The Sidney Daily News . Minutes from the May 13 meeting were approved with a motion by Schwartz and seconded by Meyer. All ayes. Stienecker made a motion to approve the total expenditure for the month of $614,473.27. Second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Jesse Kent, summer intern for the Village of New Bremen, proposed a plan to change the voting precincts in the Village. Kent presented a drawing dividing the community into three (3) more equal precincts. The West Precinct would incorporate all areas west of the Miami & Erie Canal from the south Corporation Limits north to Monroe Street: all areas north of Monroe Street between the Canal and N. Eastmoor Dr.; all areas west of N. Eastmoor Dr. Projected to the north line of Bremenfest Park; thence northwesterly to N. Jefferson St. and northerly to the north Corporation Limits involving an estimated 850 voters. The East Precinct would include all areas east of S. Eastmoor Dr. from a point at the southwest corner of Holy Redeemer Church property north to Monroe St: thence continuing north along N. Eastmoor Dr. Projected to the north line of Bremenfest Park; thence northwesterly to N. Jefferson St. and northerly to the north Corporation Limits with approximately 818 voters. The South Precinct includes all areas east of the Miami & Erie from the south Corporation Limits to Monroe St.; all areas south of Monroe St. between the Canal and S. Eastmoor Dr.; all areas west of S. Eastmoor Dr. Projected to the south Corporation Limits involving 692 voters and is poised for the most development in the future. The Board of Elections must approve the addition of the 3 rd precinct. Council approved the plan. Village Administrator will submit the plan to the Board of Elections. First reading RESOLUTION 2008-5-21 consenting to preliminary legislation authorizing the Ohio Department of Transportation to resurface the roadway on SR 66 from the junction of SR 119 to the New Bremen South Corporation Limit. This project is scheduled for Bid Letting in State Fiscal Year 2013. Motion by Burnell, seconded by Stienecker. All ayes. Hoffman made a motion to suspend the rule. Second by Meyer. All ayes. RESOLUTION 2008-5-22 accepting all bids for the new transformer for the White Mountain Dr. Substation Expansion Project and awarding the bid on the recommendation of engineers GPD Associates. GPD recommends awarding the contract to PEPCO/Uptegraff for a contract price of $259,450 plus $10,000 escalating price. Motion by Burnell, seconded by Stienecker. All ayes. Second reading RESOLUTION 2008-5-17 authorizing the Village Administrator to seek bids for 14 street lamps for the Teton Subdivision Phase I Project. The estimated cost per lamp is $1500. Motion by Burnell, second by Stienecker. All nays. Resolution failed. Council accepted a quote from Mesco Lighting, New Bremen for $24,211 since the quote was under the bidding limits. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. Second and third readings RESOLUTION 2008-5-18 authorizing the Village Administrator to seek bids for a new roof at the Municipal Center. Motion by Hoffman, second by Meyer. All ayes. Burnell made a motion to suspend the rule. Second by Schwartz. All ayes. Second and third readings RESOLUTION 2008-5-19 authorizing the Village Administrator to contract with Mote & Associates for engineering estimates for Klee Avenue, White Mountain Drive and Teton Subdivision Phase II. Motion by Meyer, second by Kuck. All ayes. Council approved an F-Liquor Permit for the Annual New Bremen German Township Firemen's Picnic scheduled for July 25-27, 2008. Adjournment followed at 7:15 p.m. with a motion by Hoffman, seconded by Meyer. All ayes. Diane Gast, Fiscal Officer Council Meeting May 15, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Jim Coons, Karen Mauch, BJ Bethel representing The Evening Leader and Margie Weubker representing The Daily Standard . Minutes from the April 22 and April 29 meeting were approved with the following amendments: April 29: page 1, paragraph 1, line 1 change regular meeting to special meeting . Motion by Schwartz, second by Hoffman. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Jim Coons, representing the Southwestern Auglaize County Chamber of Commerce gave an account the organization's efforts. Coons reported that the Chamber Board would be asking the Village for a donation of $3000.00 for support instead of $5000.00. Council approved the amount of $3000.00 with a motion by Kuck, seconded by Burnell. All ayes. Stienecker made a motion to suspend the rule. Second by Meyer. All ayes. ORDINANCE 2008-5-10 designating certain buildings within the corporation limits of the Village of New Bremen as structures of historical significance. The Village intends to designate these areas as a community reinvestment area for the purposes of Section 3735.65 (D) of the Ohio Revised Code . Motion by Hoffman. Second by Meyer. All ayes. Kuck made a motion to suspend the rule. Second by Meyer. All ayes. Second and third readings of ORDINANCE 2008-4-9 establishing and describing the boundaries of a Community Reinvestment Area (CRA) and designating a housing officer to administer the program and replacing the current Enterprise Zone. The CRA program allows communities to grant real estate tax abatements for economic development projects. The CRA program must be approved by the Ohio Department of Development. Motion by Hoffman. Second by Kuck. All ayes. Stienecker made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2008-5-11 amending the 2008-1-1 appropriations by transferring $700,000.00 from the Income Tax Fund to the following: $400,000 to the General Fund; $125,000 to the Street Construction Fund; $100,000 to the Parks and Recreation Fund; $75,000 to the Swimming Pool Fund. Motion by Hoffman. Second by Kuck. All ayes. Village Administrator York presented the bids for the Teton Subdivision Phase I which includes Deer Drive and Front Street reconstruction (see attached list of bids). RESOLUTION 2008-5-16 accepting all bids and awarding the bid to Tumbusch Construction Inc., St. Henry, Ohio with their bid of $411,740.55. The engineering estimate is $575,000. The project to be completed by October 2008. Motion by Schwartz, second by Hoffman. All ayes. First reading RESOLUTION 2008-5-17 authorizing the Village Administrator to seek bids for 14 street lamps for the Teton Subdivision Phase I Project. The estimated cost per lamp is $1500. Motion by Meyer, second by Hoffman. All ayes. First reading RESOLUTION 2008-5-18 authorizing the Village Administrator to seek bids for a new roof at the Municipal Center. Motion by Stienecker, second by Schwartz. All ayes. First reading RESOLUTION 2008-5-19 authorizing the Village Administrator to contract with Mote & Associates for engineering estimates for Klee Avenue, White Mountain Drive and Teton Subdivision Phase II. Motion by Burnell, second by Kuck. All ayes. Burnell made a motion to suspend the rule. Second by Stienecker. All ayes. ORDINANCE 2008-5-12 amending the payroll ordinance by hiring Brandon Johnson as a Patrolman I Partime in classification G-36 at $10.46 per hour. Motion by Stienecker, second by Meyer. All ayes. Schwartz made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2008-5-20 authorizing the Village Administrator to sell a used 2003 Ford and another car to be defined later. The Village will take sealed bids. Motion by Meyer, second by Burnell. All ayes. Council entered into Executive Session at 7:40 p.m. Council came out of Executive Session at 8:05 p.m. Adjournment followed with a motion by Kuck, seconded by Schwartz. All ayes. ____________________________ ____________________________ Jeffrey L. Pape, Mayor Diane Gast, Fiscal Officer Special Council Meeting April 29, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Schwartz, Hoffman, Kuck and Stienecker. Meyer was excused with a motion by Hoffman, second by Schwartz. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Brice Schmitmeyer, Curtis Brookhart, Kathy Hunt, Kim Prueter, Lynn Keller, Ashley Kruse, Karen Mauch and BJ Bethel representing The Evening Leader . Stienecker made a motion to approve a total expenditure for the month of $704,214.42. Second by Schwartz. Five ayes. Mayor Pape proclaimed May 1, 2008 May Day for Relay in conjunction with the Relay for Life event on June 13-14, 2008. Council discussed the results of the bids submitted for storm sewer cleaning in the vicinity of the northwest corner of SR 274 and SR 66. Village Administrator York presented the bids as follows:
RESOLUTION 2008-4-15 accepting all bids and awarding the bid to Hemleben Construction, Wapakoneta, Ohio. Project to be completed by the end of May. Motion by Schwartz, second by Hoffman. Five ayes. Kathy Hunt, CEO of Elmwood Communities, gave Council a presentation on Elmwood Communities, an assisted living complex providing care to senior and disabled adults. Elmwood is exploring the possibility of locating another facility in New Bremen. The proposed plan is a 12 acre site on the southwest corner of Amsterdam Road and South Walnut Street. The property will be developed in two phases. Phase one will be a 60 unit facility called Elmwood Assisted Living. Phase two would build duplex houses for seniors 55+ as ordered and sold. Elmwood's contingencies are completion of a market study, zoning approval, EPA and wetlands assessment, cost to bring utilities to the site and tax incentives to defray land costs. First reading ORDINANCE 2008-4-9 establishing and describing the boundaries of a Community Reinvestment Area (CRA) and designating a housing officer to administer the program and replacing the current Enterprise Zone. The CRA program allows communities to grant real estate tax abatements for economic development projects. The CRA program must be approved by the Ohio Department of Development. Motion by Kuck. Second by Burnell. Five ayes. Hoffman made a motion to adjourn at 7:13 p.m. Second by Kuck. Five ayes. ____________________________ ____________________________ Jeffrey L. Pape, Mayor Diane Gast, Fiscal Officer April 22, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, and Village Administrator York. Visitors were BJ Bethel representing The Evening Leader and Margie Weubker representing The Daily Standard . Minutes from the April 8 meeting were approved with the following amendments: Page 2, paragraph 2, line 2 change to: authorizing the Village Administrator to bid and line 5 change to: not to exceed . Motion by Hoffman, second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
The Finance Report will be presented on April 29, 2008. Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. ORDINANCE 2008-4-8 adopting a supplement to the Code of Ordinances which are based on or make reference to sections of the Ohio Revised Code. Motion by Hoffman. Second by Stienecker. All ayes. Stienecker made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2008-4-12 entering into a contract with the New Bremen Emergency Medical Squad for the rendition of emergency medical services beginning Feb. 1, 2008 and ending Jan. 31, 2009. Motion by Schwartz. Second by Kuck. All ayes. Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2008-4-13 changing the date of the first Council Meeting in June, 2008, to coincide with the 175 th anniversary of the founding of the Village of New Bremen. The meeting will be held on June 11 at 6:30 pm at the Lock One Historic Site. Motion by Stienecker. Second by Schwartz. All ayes. Schwartz made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2008-4-14 authorizing the payment of $6000.00 to the New Bremen Swim and Dive Team for hiring coaches and providing equipment. Motion by Stienecker. Second by Schwartz. All ayes. Kuck made a motion to adjourn at 7:05 p.m. Second by Schwartz. All ayes. Village Administrator York presented a slide show of the Lock One Rehabilitation Project after the meeting. Diane Gast, Fiscal Officer April 8, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Village Administrator York and Chief of Police Harrod. Visitors were BJ Bethel representing The Evening Leader, Margie Weubker representing The Daily Standard , Cathy Schreima representing The Sidney Daily News and Karen Mauch. Minutes from the March 25 meeting were approved with a motion by Schwartz, second by Meyer. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
Karen Mauch, Economic Development Director, asked Council for approval for Midnet Media to update our current website. Council approved with a motion by Kuck, seconded by Burnell. All ayes. The cost is estimated at $4000-$5000. The Village of New Bremen will pay $4000.00 and the CIC will pay the balance. Schwartz made a motion to suspend the rule. Second by Kuck. Five ayes. Second and third reading ORDINANCE 2008-3-7 prohibiting parking on the south side of W. Plum Street a distance of 105 feet west of the intersection. Motion by Stienecker. Second by Meyer. Five ayes. Councilor Hoffman arrived tardy at 7:00 p.m. First reading RESOLUTION 2008-4-9 expressing opposition to HR 3359 Mobile Workforce State Income Tax Fairness and Simplification Act of 2007. The intent of the bill is to limit the authority of state and local governments to tax certain income. The proposed federal legislation negatively impacts municipal income taxes. Councilor Meyer, speaking in favor of HR 3359, voiced concerns on how it would affect small businesses that would have to hire bookkeepers to keep track of when workers were out of their area. Motion by Kuck, second by Schwartz. Kuck and Schwartz aye. Meyer, Stienecker, Burnell and Hoffman nay. Resolution failed. Council approved the purchase of an aerial view of the Village to Greg Garman at a cost of $550. The price includes the frame. Mayor Pape said the current photo was taken in 1980. Garman will also create a slide show depicting the Lock One Reconstruction Project from demolition to completion to be displayed at the Lockkeeper House at a cost of $375. All approved. Schwartz made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2008-4-10 authorizing the purchase of a 2001 American LeFrance fire truck from Select trucks of McDonough, Ga. in accordance with the Ohio Revised Code Section 735.052. The cost of the apparatus is $165,000. The village will pay 75 percent of the purchase price, $131,250. The remainder will be paid by German Township Trustees. Councilman John Schwartz said that three New Bremen firefighters recently traveled to Georgia to look at the truck. Motion by Schwartz, second by Hoffman. All ayes. Burnell made a motion to suspend the rule. Second by Meyer. All ayes. RESOLUTION 2008-4-11 authorizing the Village Administrator to seek bids the cleaning of existing storm sewers under SR 66 and 274 in the vicinity of the proposed New Bremen-New Knoxville Rotary Centennial Park. Motion by Hoffman, second by Schwartz. All ayes. Schwartz made a motion to adjourn at 7:35 p.m. Second by Meyer. All ayes. Diane Gast, Fiscal Officer March 11 , 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Chief of Police Harrod. Visitors were Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the February 26 meeting were approved with a motion by Kuck, second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Stienecker announced the deadline for the poster contest celebrating the 175 th birthday of New Bremen will be March 15, 2008. Winners will be announced on March 17, 2008. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2008-3-7 amending Resolution 2008-1-3 by revising the engineering contract for the White Mountain Substation Upgrade Project proposed by GPD Group. The original amount of $149,450.00 was only for Phase III of the project. Phase I and Phase II were added and the total cost will not exceed $167,000.00. Motion by Stienecker, second by Burnell. All ayes. Burnell made a motion to suspend the rule. Second by Stienecker. All ayes. Second and third reading RESOLUTION 2008-2-6 authorizing the purchase of a 2008 Ford chassis (Buckeye Ford) and dump truck body (Kalida Truck Equipment) through the State purchasing Program at a cost of $57,876.00. This will replace a Public Works vehicle that will be used at the Parks Dept. Motion by Hoffman, seconded by Burnell. All ayes. First reading ORDINANCE 2008-3-5 authorizing a step raise for the Economic Development Director from E-21 at $16.13 per hour to F-21 at $16.45 per hour. Meyer asked for a report explaining the duties performed and the accomplishments to date. Motion by Kuck. Second by Schwartz. All ayes. Meyer made a motion to adjourn at 8:15 p.m. Second by Hoffman. All ayes. MUSCO Sports Lighting gave a presentation about directional lighting of the Bremenfest ball diamonds at 6:30 p.m. before the regular scheduled Council Meeting. Diane Gast, Fiscal Officer February 26, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Chief of Police Harrod. Visitors were Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the February 12 meeting were approved with a motion by Hoffman, second by Meyer. All ayes. Stienecker made a motion to approve a total expenditure for the month of $907,188.34. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Kuck made a motion to suspend the rule. Second by Burnell. All ayes. Second and third reading ORDINANCE 2008-2-3 authorizing a change in job title from Village Planner to Economic Development Director due to some confusion and doubt about what the title means. No changes are proposed in wages or job duties. Motion by Hoffman. Second by Schwartz. All ayes. First reading RESOLUTION 2008-2-6 authorizing the purchase of a 2008 Ford chassis and dump truck body through the State purchasing Program at a cost of $57,876.00. This will replace a Public Works vehicle that will be used at the Parks Dept. Motion by Stienecker, seconded by Kuck. All ayes. Schwartz made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2008-2-4 amending Ordinance 2006-2-8 revising the rental rate of the Crown Pavilion from $75.00 to $100.00. In addition, residents within the New Bremen school district will be able to reserve the shelter houses and Crown Pavilion one year in advance of the event date and people residing outside the school district may reserve the shelter houses and Crown Pavilion on January 1 of the current year. Motion by Stienecker, seconded by Burnell. All ayes. Schwartz made a motion to adjourn at 7:55 p.m. Second by Stienecker. All ayes. Diane Gast, Fiscal Officer February 12, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Matt Krieg was a visitor. Minutes from the January 22 meeting were approved with a motion by Hoffman, second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Kuck made a motion to suspend the rule and have second and third readings. Second by Hoffman. All ayes. RESOLUTION 2008-1-3 entering into a contract with GPD Associates for the rendering of engineering services for the White Mountain Substation Upgrade Project. The cost not to exceed $149,450.00. Motion by Stienecker, second by Schwartz. All ayes. Schwartz made a motion to suspend the rule and have second and third readings. Second by Burnell. All ayes. RESOLUTION 2008-1-4 authorizing the Village Administrator to advertise for bids for one (1) 10 MVA transformer for the Substation Upgrade Project. Motion by Stienecker, second by Hoffman. All ayes. Burnell made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2008-2-5 proclaiming a resolution of necessity for the Teton Subdivision Project including Deer Drive from E. Monroe Street to Fox Street and E. Front Street from the Kuest Ditch to Elk Drive. Motion by Hoffman. Second by Meyer. All ayes. First reading ORDINANCE 2008-2-3 authorizing a change in job title from Village Planner to Economic Development Director due to some confusion and doubt about what the title means. No changes are proposed in wages or job duties. Motion by Burnell. Second by Stienecker. All ayes. Schwartz made a motion to adjourn at 8:20 p.m. Second by Stienecker. All ayes. DIANE GAST, FISCAL OFFICER January 22, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader and Cathy Schreima representing The Sidney Daily News . Minutes from the January 8 meeting were approved with a motion by Kuck, second by Hoffman. All ayes. Stienecker made a motion to approve a total expenditure for the month of January in the amount of $525,776.05. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Third reading RESOLUTION 2007-12-40 authorizing the Emergency Management Cooperative per capita assessments for 2008 in the amount of $1646.15. Motion by Schwartz, seconded by Hoffman. All ayes. Hoffman made a motion to suspend the rules. Second by Meyer. All ayes. RESOLUTION 2008-1-2 authorizing the purchase of a 2008 Ford Crown Victoria police interceptor from Statewide Ford in Van Wert, Ohio. The State Purchasing price is $20,053. Motion by Stienecker, second by Hoffman. All ayes. First reading RESOLUTION 2008-1-3 entering into a contract with GPD Associates for the rendering of engineering services for the White Mountain Substation Upgrade Project. The cost not to exceed $149,450.00. Motion by Kuck, second by Hoffman. All ayes. First reading RESOLUTION 2008-1-4 authorizing the Village Administrator to advertise for bids for one (1) 10 MVA transformer for the Substation Upgrade Project. Motion by Stienecker, second by Schwartz. All ayes. Schwartz made a motion to adjourn at 8:15 p.m. Second by Burnell. All ayes. Diane Gast, Fiscal Officer January 8, 2008 Mayor Pape administrated the Oath of Office to Councilors Schwartz and Hoffman. Roll call showed the following members present for the regular meeting held this date. Meyer, Schwartz, Hoffman, Kuck and Stienecker. Burnell was excused with a motion by Stienecker, seconded by Hoffman. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Councilor Kuck was elected President of Council with a motion by Schwartz, seconded by Meyer. Four ayes. Kuck abstained. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader and Cathy Schreima representing The Sidney Daily News . Minutes from the December 12 meeting were approved with a motion by Hoffman, second by Schwartz. Five ayes. Meyer made a motion to approve a total expenditure for the month of December in the amount of $906,342.47. Second by Schwartz. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
Stienecker made a motion to suspend the rule. Second by Kuck. Five ayes. ORDINANCE 2008-1-1 approving the 2008 Annual Appropriations. Motion by Schwartz. Second by Kuck. Five ayes. Meyer made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2008-1-2 authorizing transfers from the Income Tax Fund in the amount of $500,000.00 to the General Fund - $325,000.00; Street Construction Fund - $125,000.00 and Parks and Recreation Fund - $50,000.00. Motion by Meyer, second by Kuck. Five ayes. Third reading RESOLUTION 2007-11-38 entering into a contract with Stephen L. Smith Co., L.P.A. for the rendition of legal services beginning Jan. 1, 2008 and ending Dec. 31, 2009. Motion by Hoffman, seconded by Schwartz. Five ayes. Third reading RESOLUTION 2007-11-39 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor's Court Magistrate beginning Jan. 1, 2008 and ending Dec. 31, 2008. Motion by Stienecker, seconded by Kuck. Five ayes. Second reading RESOLUTION 2007-12-40 authorizing the Emergency Management Cooperative per capita assessments for 2008 in the amount of $1646.15. Motion by Schwartz, seconded by Hoffman. Five ayes. Kuck made a motion to suspend the rule. Second by Meyer. Five ayes. RESOLUTION 2008-1-1 authorizing change order #1 to the North Franklin Street Project to replace sanitary sewer a cost of $35,752.08. Motion by Stienecker. Second by Hoffman. Five ayes. Kuck made a motion to amend the 9/26/06 minutes, page 1, paragraph 6, line 1 change First reading to Emergency reading. Second by Hoffman. Five ayes. Schwartz made a motion to adjourn at 8:15 p.m. Second by Meyer. Five ayes. Diane Gast, Fiscal Officer December 11, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Visitor Mark Manuel was present. Minutes from the November 27 meeting were approved with a motion by Hoffman, second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Third reading ORDINANCE 2007-11-41 rezoning the west part of Lot 35, 18 N. Franklin Street, from R-2 to C-1 as recommended by the Planning Commission for a parking lot at the new Crown office building. Motion by Kuck, second by Hoffman. All ayes. First reading RESOLUTION 2007-12-40 authorizing the Emergency Management Cooperative per capita assessments for 2008 in the amount of $1646.15. Motion by Stienecker, seconded by Burnell. All ayes. Third reading RESOLUTION 2007-11-36 authorizing expenditure of funds in the amount of $65,000.00 from January 1, 2008 through January 8, 2008 at which time the 2008 Appropriations will be adopted. Motion by Hoffman. Second by Schwartz. All ayes. Third reading ORDINANCE 2007-11-44 authorizing an increase of 4.5% in the Water Rates. The higher costs to operate the Water Plant were factored into the formula. The result of this increase over time, should build up the cash fund balance of the Water and Sewer Funds. Motion by Burnell. Second by Stienecker. All ayes. Second reading RESOLUTION 2007-11-38 entering into a contract with Stephen L. Smith Co., L.P.A. for the rendition of legal services beginning Jan. 1, 2008 and ending Dec. 31, 2009. Motion by Kuck, seconded by Meyer. All ayes. Second reading RESOLUTION 2007-11-39 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor's Court Magistrate beginning Jan. 1, 2008 and ending Dec. 31, 2008. Motion by Stienecker, seconded by Meyer. All ayes. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. Second and third reading ORDINANCE 2007-11-45 authorizing a 3% cost of living adjustment for all full time and permanent part time employees. Motion by Kuck. Second by Burnell. All ayes. Schwartz made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2007-12-41 authorizing change order number 1 for the Lock One Landscaping Project in the amount of $6223.00 for a revised contract total of $244,715.00. Motion by Schwartz. Second by Hoffman. All ayes. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2007-12-42 authorizing change order number 2 by changing the completion date of the Lock One Rehabilitation Project to June 15, 2007. Motion by Hoffman. Second by Kuck. All ayes. Hoffman made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2007-12-46 appointing Alex Lampert as a part time police officer and classification Patrolman I Partime at the rate of $10.47 per hour. Motion by Burnell, seconded by Kuck. All ayes. Schwartz made a motion to adjourn at 7:12 p.m. Second by Burnell. All ayes. Diane Gast, Fiscal Officer November 27, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader. Minutes from the November 13 meeting were approved with a motion by Stienecker, second by Meyer. All ayes. Meyer made a motion to approve a total expenditure for the month of $595,850.63. Second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Second reading ORDINANCE 2007-11-41 rezoning the west part of Lot 35, 18 N. Franklin Street, from R-2 to C-1 as recommended by the Planning Commission for a parking lot at the new Crown office building. Motion by Kuck, second by Meyer. All ayes. Burnell made a motion, seconded by Stienecker, to untable the third reading of ORDINANCE 2007-9-39. All ayes. The ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The ordinance also creates an Agricultural Zone A-1. Schwartz made a motion to have the third reading, seconded by Kuck. All ayes. Second reading RESOLUTION 2007-11-36 authorizing expenditure of funds in the amount of $65,000.00 from January 1, 2008 through January 8, 2008 at which time the 2008 Appropriations will be adopted. Motion by Hoffman. Second by Burnell. All ayes. Second reading ORDINANCE 2007-11-44 authorizing an increase of 4.5% in the Water Rates. The higher costs to operate the Water Plant were factored into the formula. The result of this increase over time, should build up the cash fund balance of the Water and Sewer Funds. Motion by Stienecker. Second by Hoffman. All ayes. First reading RESOLUTION 2007-11-38 entering into a contract with Stephen L. Smith Co., L.P.A. for the rendition of legal services beginning Jan. 1, 2008 and ending Dec. 31, 2009. Motion by Kuck, seconded by Hoffman. All ayes. First reading RESOLUTION 2007-11-39 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor's Court Magistrate beginning Jan. 1, 2008 and ending Dec. 31, 2008. Motion by Meyer, seconded by Hoffman. All ayes. Mayor Pape announced Donna Albers will not be going ahead with her recycling program. First reading ORDINANCE 2007-11-45 authorizing a 3% cost of living adjustment for all full time employees. Motion by Kuck. Second by Stienecker. All ayes. Burnell made a motion to adjourn at 7:10 p.m. Second by Stienecker. All ayes. Diane Gast, Fiscal Officer November 13, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, and Stienecker. Kuck was excused with a motion by Hoffman, seconded by Stienecker. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader, Mark Manuel, Don Riethman, Crysta and Tony Blanton and Karen Mauch. Minutes from the October 23 meeting were approved with a motion by Meyer, second by Schwartz. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
The New Bremen-New Knoxville Rotary Club asked the Village for some direction about the spacing of the cast iron posts at the Rotary Centennial Park. Council decided the layout should be at the Rotary Club's discretion. First reading ORDINANCE 2007-11-41 rezoning the west part of Lot 35, 18 N. Franklin Street, from R-2 to C-1 as recommended by the Planning Commission for a parking lot at the new Crown office building. Crysta and Tony Blanton, 17 N. Franklin Street, expressed their disapproval of the zoning change. Motion by Hoffman, second by Stienecker. Five ayes. Burnell made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2007-11-42 rezoning Lots 1 & 2 of the Walnut Street Subdivision to Planned Unit Development (PUD) as recommended by the Planning Commission and proposed by Riethman Builders. Motion by Hoffman. Second by Schwartz. Five ayes. Meyer made a motion, seconded by Hoffman to untable the third reading of ORDINANCE 2007-6-30. This ordinance amends the format of the Employee Handbook to make provisions and recent amendments easier to locate. Third reading. Motion by Burnell, second by Hoffman. Five ayes. Burnell made a motion to suspend the rule. Second by Meyer. Five ayes. ORDINANCE 2007-11-43 amending the Employee Handbook 4.3 Overtime by restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week and 4.5 Callout Pay defining emergency situation as a serious situation or occurrence that happened unexpectedly and demands immediate attention. In addition, paragraph D was added to Section 4.9 Clothing Allowance authorizing Flame Retardant clothing for the Electric Dept. Motion by Hoffman. Second by Burnell. Five ayes. Third reading of ORDINANCE 2007-9-39 remained tabled for further review. The ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The ordinance also creates an Agricultural Zone A-1. The Public Hearing to consider the Zoning Code changes was held on October 23, 2007 at 6:30 p.m. First reading RESOLUTION 2007-11-36 authorizing expenditure of funds from January 1, 2008 through January 8, 2008 at which time the 2008 Appropriations will be adopted. Motion by Meyer. Second by Hoffman. Five ayes. RESOLUTION 2007-11-37 accepting all bids for sodium hypochlorite, rock salt and street salt for the 2007-2008 season and awarding the bids to the lowest bidders.
Motion by Hoffman, seconded by Schwartz. Five ayes. First reading ORDINANCE 2007-11-44 authorizing an increase of 4.5% in the Water Rates. The higher costs to operate the Water Plant were factored into the formula. The result of this increase over time, should build up the cash fund balance of the Water and Sewer Funds. Motion by Burnell. Second by Meyer. Five ayes. Mayor Pape introduced the idea of buying a large quantity of New Bremen red and black flags and then selling them to the community. Solicitor Smith suggested that an organization sell the flags. Stienecker offered to ask the New Bremen Historical Association if they would be interested. Council discussed the recycling survey and decided to leave it on the agenda and make a decision at the next meeting. Meyer made a motion to enter into Executive Session at 7:52 p.m. to discuss personnel. Second by Hoffman. Five ayes. Council came out of Executive Session at 8:15 p.m. Adjournment followed with a motion by Hoffman, second by Meyer. Five aye. Diane Gast, Village Fiscal Officer OCTOBER 23, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader, Steven Bertke, Board of Zoning Appeals and Karen Mauch. Minutes from the October 9 meeting were approved with a motion by Kuck, second by Stienecker. All ayes. Meyer mad a motion to approve a total expenditure for the month of $525,669.45. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
The third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook remained tabled. Council discussed restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week and changes to the callout pay language. Council also talked about the language needed to issue protective clothing for the Electric Dept. Council elected to not take any action on the third reading until they could choose the proper language. Kuck made a motion, seconded by Burnell to table Ordinance 2007-9-39 for further review. All ayes. The Ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The Public Hearing to consider the Zoning Code changes was held during this meeting on October 23, 2007 at 6:30 p.m. Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2007-10-35 authorizing the Village Administrator to seek bids for sodium hypochlorite, rock salt and street salt for the 2007-2008 season. Motion by Schwartz, seconded by Burnell. All ayes. Kuck made a motion to adjourn at 7:05 p.m. Second by Hoffman. All ayes. Diane Gast, Fiscal Officer OCTOBER 9, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Kuck and Stienecker. Hoffman was excused with a motion by Stienecker, second by Schwartz. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Visitors were Margie Wuebker representing The Daily Standard and Karen Mauch. Minutes from the September 21 meeting were approved with the following amendment: Page 2, paragraph 5, line 4 change October to September. Motion by Kuck, second by Stienecker. Five ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Meyer made a motion to remove the third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook from the table. Second by Kuck. Five ayes. Council discussed restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week. Council also discussed language to issue protective clothing for the Electric Dept. Council elected to table the third reading until they could choose the proper language. Motion to table by Kuck, second by Stienecker. Five ayes. Third reading RESOLUTION 2007-9-33 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Prairie State Energy Campus Project located in Illinois. Motion by Burnell. Second by Schwartz. Five ayes. Third reading RESOLUTION 2007-9-34 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Hydro Power Sales Project located on the Ohio River. Motion by Meyer. Second by Schwartz. Five ayes. Meyer made a motion, second by Kuck, to untable the second reading ORDINANCE 2007-9-39. Five ayes. The Ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The Public Hearing to consider the Zoning Code changes will be held on October 23, 2007 at 6:30 p.m. Burnell made a motion to have second reading. Second by Meyer. Five ayes. Kuck made a motion to suspend the rule. Second by Burnell. Five ayes. ORDINANCE 2007-10-40 adopting a Public Records Policy for the Village and its various departments, committees, commissions, boards and instrumentalities. Motion by Stienecker. Second by Meyer. Five ayes. Burnell made a motion to adjourn at 7:21 p.m. Second by Schwartz. Five ayes. Diane Gast, Fiscal Officer SEPTEMBER 25, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the September 11 meeting were approved with the following amendment: Page 2, paragraph 6, line 5 remove and swimming pools. Motion by Hoffman, second by Meyer. All ayes. Meyer made a motion to approve a total expenditure for the month of $568,968.11. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Meyer made a motion to remove the third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook from the table. Second by Kuck. All ayes. Council discussed restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week. Council also discussed call out pay expressing that call out is required to be of an emergency nature. In addition, Council expects seasonal employees to be on a weekend rotation basis next summer to cover routine weekend duties. Council elected to table the third reading until they could choose the proper language. Motion to table by Stienecker, second by Kuck. All ayes. Second reading RESOLUTION 2007-9-33 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Prairie State Energy Campus Project located in Illinois. Motion by Burnell. Second by Hoffman. All ayes. Second reading RESOLUTION 2007-9-34 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Hydro Power Sales Project located on the Ohio River. Motion by Hoffman. Second by Schwartz. All ayes. Kuck made a motion, second by Stienecker, to table the second reading ORDINANCE 2007-9-39 accepting changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. All ayes. The Public Hearing to consider the Zoning Code changes will be held on October 23, 2007 at 6:30 p.m. Council discussed a Public Records Request Policy and placed it on the agenda for the October 9 meeting. Schwartz made a motion to adjourn at 7:35 p.m. Second by Burnell. All ayes. Diane Gast, Village Fiscal Officer SEPTEMBER 11, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Roger Steinke, Bill Wente, Mark Manuel, Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the August 28 meeting were approved with the following amendment: Page 1, paragraph 10, line 10 change to between 2nd and Pearl Streets. Motion by Hoffman, second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Bill Wente representing the New Bremen – New Knoxville Rotary Club, offered their proposal for the NB-NK Rotary Club Centennial Park Project. The revised plan would be done in three phases. The Rotary Club requested that the Village provide dredging and grading up to $2500, seeding of the construction area, gravel for the walkway and rope between the cast iron posts. Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2007-9-32 approving Phase I of the plan for the NB-NK Rotary Club Centennial Park as presented with the option of reducing the number of cast iron posts if desired. Motion by Stienecker, second by Hoffman. All ayes. Mark Manuel representing Crown Equipment Corp. was present to answer questions concerning the Walnut Street Subdivision. Burnell made a motion to suspend the rule. Seconded by Stienecker. All ayes. ORDINANCE 2007-9-36 accepting the plat of the Walnut Street Subdivision and the 0streets. Motion by Kuck, second by Schwartz. All ayes. Mark Manuel explained the proposed zoning changes for the Walnut Street Subdivision to Council. Hoffman made a motion to suspend the rule, second by Schwartz. All ayes. ORDINANCE 2007-9-37 rezoning certain sections of the Walnut Street Subdivision from C-2 as follows: Lots 1 and 2 to PUD; Lots 3 – 6 and Lots 9 – 15 to R-1; Lots 7 and 8 to R-2. Motion by Stienecker. Second by Kuck. All ayes. Burnell made a motion to suspend the rule. Second by Meyer. All ayes. ORDINANCE 2007-9-38 designating stop streets in the Walnut Street Subdivision as follows: Kuenning Street at Walnut Street; Gilberg Street at Walnut Street; Gilberg Street at Kuenning Street. Motion by Schwartz. Second by Kuck. All ayes. The third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook remained tabled for further review. Third reading Resolution 2007-8-28 accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Motion by Meyer, second by Hoffman. All ayes. Third reading ORDINANCE 2007-8-34 defining the intended purpose of the Lock One Parking Lot by prohibiting parking of vehicles in the lot for longer than three (3) hours. Motion by Schwartz. Second by Meyer. All ayes. First reading RESOLUTION 2007-9-33 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Prairie State Energy Campus Project located in Illinois. Motion by Kuck. Second by Meyer. All ayes. First reading RESOLUTION 2007-9-34 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Hydro Power Sales Project located on the Ohio River. Motion by Schwartz. Second by Burnell. All ayes. First reading ORDINANCE 2007-9-39 accepting changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. Motion by Burnell. Second Hoffman. All ayes. Kuck made a motion to adjourn at 7:50 p.m. Second by Schwartz. All ayes. Diane Gast, Village Fiscal Officer
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