October 28, 2019

Roll call showed the following members present for the meeting on this date at 6:30 p.m.  Burnell, Richter, Parker, Larger, Kronenberger and Kuck.  Also, present were Mayor Pape, Solicitor This, Chief Skinner, Fiscal Officer Speelman and Village Administrator Dicke.

Visitors were Jenna Gilbert representing The Evening Leader, Jerry McClannan from Mote & Associates and Jeff Elking representing The Daily Standard.

Minutes from the October 14 meeting were approved.  Motion by Richter.  Second by Parker.  Six ayes.

Larger made a motion to approve total expenditures for October in the amount of $1,014,736.37 and total receipts for September were $1,124,737.98 and noted Finance committee reviewed bank reconciliations for September.  Second by Kronenberger.  Six ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

  • Cider Time turnout was fantastic!
  • Records Commission met at 6pm on October 28 to approve an updated RC-2 for Police Department.
  • Mayor and Fiscal Officer Speelman reviewed contents of the safe deposit boxes at First National Bank. Contents were deeds, easement copies and back up tapes.  Tapes were primarily from Y2k.

Village Administrator Dicke gave the following report:

  • Traffic signal rebid is due November 5.
  • Salt Bids and Franklin Ash St Reconstruction bids are due November 7.
  • Awaiting EPA approval for aerator improvements at wastewater treatment plant.
  • Industrial Park Pond will be restocked with fish this fall.
  • Will begin planting Tree Lottery trees on October 29.
  • Woehrmeyer Concrete will be leveling sidewalks, starting on Walnut Street.
  • Go Green is cleaning up the yard waste facility.
  • Leaf pick up has begun. Keep leaves in the tree lawn.  Do not place leaves in the street or near catch basins.

Chase, dog at the wastewater plant whose job is to scare geese away, is aging.  Chase was purchased in December 2010.  With his age, there are concerns of him staying at the plant during the upcoming cold weather season.  Dave Goodwin has provided the day-to-day care for Chase since the Village purchased him.  Goodwin’s are interested in providing Chase a permanent home.  Chase is property of the village and needs to be retired in the same manner as other village property.  The village will advertise Chase for bids.  The Village will review bids and take the best interest of Chase into consideration.

Sealed bids were opened on October 22 for the construction of the North Substation and 69 kV Transmission Poleline.  Six bids were received.  GPD reviewed the bids and recommends Vaughn Industries, LLC be awarded the contract at a price of $3,042,318.42 which is $57,000 under the engineer estimate of $3,100,000.

Due to the lead times for the items, it was decided to pass by emergency.

Richter made a motion to suspend the rule.  Second by Kronenberger.  Six ayes.  Declaring Emergency Ordinance 2019-10-25 Award Vaughn Industries as contractor for North Substation and 69 kV Transmission Line.  Motion by Burnell.  Second by Kuck.  Six ayes.

Second Reading Ordinance 2019-10-24  Modify rates charged to electric consumers for services supplied by Village of New Bremen.  Motion by Parker.  Second by Kuck.  Six ayes.

Third Reading Ordinance 2019-9-22  Transfer Canal Lands 50 ft. south of ODNR foot bridge by Spring Creek to the center line of Lock Two Rd equaling 13,345 ft to Village of New Bremen.  Motion by Kuck.  Second by Burnell.  Six ayes.

Larger made a motion at 7:00 p.m. to enter executive session to discuss litigation, property and personnel.  Second by Richter.  Came out of executive session at 7:59 p.m. with no action.

Larger made a motion to adjourn at 7:59 p.m.  Second by Parker.  Six ayes.